Water tank rental management
Manage your tank rental business
Track every tank, schedule deliveries and refills, organise field operators. All in one cloud platform.
Data in Europe, GDPR
European infrastructure, encryption, backups and role-based access.
Your data, in order
Jobs, assets and services in one place, always consistent.
Reply within 24 hours
We get back to you within 24 working hours, no obligation.
People, not bots
Behind Toitrack are people who know the industry.
How it works in practice
Built for people who manage tanks every day
Refills planned and never missed
Set the refill frequency for every tank and Toitrack automatically generates the tasks in the work plan. No site ever stops because of a missed refill or an empty tank.
Delivery and location tracking
Every tank is linked to its job and customer. You know where it is placed, how long it has been in use and when the next task is due — without having to remember any of it.
Precise operator coordination
Refilling and repositioning tanks takes specific timing and equipment. Toitrack sends the operator complete instructions on their smartphone — address, tank type and what to do — so they work independently without constant calls.
The real problem for tank rental companies
Tanks no longer traceable
A tank left on a closed site or forgotten is a lost asset. With Toitrack you always know where every unit is assigned and which job it is linked to.
Late refills
A missed refill stops work on site. Toitrack tracks every scheduled task so every customer receives the service on time.
Hard to coordinate operators
Refilling and moving tanks requires precise coordination. Toitrack builds routes and sends operators their instructions directly on their smartphone.
Features
One platform for your entire operation
Asset catalogue: toilets, skips, tanks and more
Toilets, skips, tanks and more: every asset has a category, type and status updated in real time. You always know where you assigned it, to whom, and for how long.
Price list for equipment rental
Set rates for every asset category and type, choosing how each line is priced — time-based, flat fee, per-intervention or per-unit. When you create a quote, lines fill in from the price list automatically: no prices from memory, no mistakes.
Rental quotes in a few clicks
Create a quote with lines from the price list, send it to the customer, and convert it to a job in one click. The commercial workflow is already inside the platform — no separate documents.
Rental jobs and tasks connected
Every job is linked to its tasks and to the operators who carry them out. You know what's due today, what's running late and exactly where you stand — no more chasing phone calls and scattered notes.
Scheduled maintenance for assets and vehicles
Set a maintenance rule per job or per asset category: the system keeps the history and shows the next due date right on the asset's detail page. You never miss a sanitisation or a service check again.
Delivery routes and operators organised
Build delivery and service routes with a start and end depot, and assign them to the right field operators. The optimiser calculates the shortest sequence and shows you the miles saved against the original order.
Operator app: jobs and tasks on the go
From their phone, each operator sees the day's tasks complete with customer and address. No more instructions over the call: they show up prepared and update job status as they work.
Checklist, customer signature and service report
The operator fills in the checklist with mandatory photo and outcome, even offline; the customer's signature is collected even without connectivity and sent once it returns. The PDF service report, signature included, is automatically archived in the job's Documents.
Customer area: authenticated portal and QR reporting
From an asset's QR code, a customer can file an issue right away, no login required. They also get a private area with a dashboard, order history, documents, their own assets and upcoming scheduled interventions: two distinct paths, not just one.
Dashboard: rental numbers and trends
Order volume, orders by status, most active operators by completed tasks, route performance, comparison against the previous period and overdue-credit aging: a clear picture so you decide on data, not gut feeling.
Commercial modules
From price list to quote, all inside Toitrack
No separate spreadsheets or extra tools needed. The quotes module is already in the platform: set up your price list once and use it in every quote.
Define rates for every asset category. Every quote pulls from the price list automatically — no prices from memory, no mistakes.
Create a quote with lines from the price list, send it to the customer, and convert it to a job in one click.
Ready to bring order to your business?
Request a free, no-obligation demo: we'll show you Toitrack on your real cases and prepare a tailored proposal.