Always know where your equipment is and what's due today
Toilets, skips, tanks and everything else: jobs, quotes, invoices and field operators in one platform. Stop losing equipment and chasing information: keep the status of your work under control, always up to date.
asset categories managed
from quote to job
field operators updated
Data in Europe, GDPR
European infrastructure, encryption, backups and role-based access.
Your data, in order
Jobs, assets and services in one place, always consistent.
Reply within 24 hours
We get back to you within 24 working hours, no obligation.
People, not bots
Behind Toitrack are people who know the industry.
Why you need management software
Without control, equipment goes missing
You have physical assets spread across dozens of job sites, events, and customers. Keeping it all in your head doesn't scale: sooner or later something slips.
Equipment that vanishes
Assets left at a closed job site or no longer traceable: every lost unit is a direct cost.
Missed service calls
One forgotten service and the customer calls, angry. Reputation is won and lost on punctuality.
Time wasted chasing
Phone calls, spreadsheets, and memory just to know who does what and where. Hours you could spend on customers.
How it works
Three steps, from day one
No installation, no endless training. We guide you through the setup.
Catalogue your assets
Add toilets, skips, tanks and everything you rent out. Every asset has a category, type and status updated in real time.
Create quotes and jobs
Generate a quote from your price list, send it to the customer, and convert it to a job in one click.
Stay in control
See routes, operators, invoices and payments at a glance. No surprises, no chasing.
Commercial modules
From price list to quote, all inside Toitrack
No separate spreadsheets or extra tools needed. The quotes module is already in the platform: set up your price list once and use it in every quote.
Define rates for every asset category. Every quote pulls from the price list automatically — no prices from memory, no mistakes.
Create a quote with lines from the price list, send it to the customer, and convert it to a job in one click.
Features
All your work, under control
From asset catalogue to collected invoice, Toitrack connects the information so you no longer have to keep it in your head.
Asset catalogue: toilets, skips, tanks and more
Toilets, skips, tanks and more: every asset has a category, type and status updated in real time. You always know where you assigned it, to whom, and for how long.
Price list for equipment rental
Set rates for every asset category and type, choosing how each line is priced — time-based, flat fee, per-intervention or per-unit. When you create a quote, lines fill in from the price list automatically: no prices from memory, no mistakes.
Rental quotes in a few clicks
Create a quote with lines from the price list, send it to the customer, and convert it to a job in one click. The commercial workflow is already inside the platform — no separate documents.
Rental jobs and tasks connected
Every job is linked to its tasks and to the operators who carry them out. You know what's due today, what's running late and exactly where you stand — no more chasing phone calls and scattered notes.
Scheduled maintenance for assets and vehicles
Set a maintenance rule per job or per asset category: the system keeps the history and shows the next due date right on the asset's detail page. You never miss a sanitisation or a service check again.
Delivery routes and operators organised
Build delivery and service routes with a start and end depot, and assign them to the right field operators. The optimiser calculates the shortest sequence and shows you the miles saved against the original order.
Operator app: jobs and tasks on the go
From their phone, each operator sees the day's tasks complete with customer and address. No more instructions over the call: they show up prepared and update job status as they work.
Checklist, customer signature and service report
The operator fills in the checklist with mandatory photo and outcome, even offline; the customer's signature is collected even without connectivity and sent once it returns. The PDF service report, signature included, is automatically archived in the job's Documents.
Customer area: authenticated portal and QR reporting
From an asset's QR code, a customer can file an issue right away, no login required. They also get a private area with a dashboard, order history, documents, their own assets and upcoming scheduled interventions: two distinct paths, not just one.
Dashboard: rental numbers and trends
Order volume, orders by status, most active operators by completed tasks, route performance, comparison against the previous period and overdue-credit aging: a clear picture so you decide on data, not gut feeling.
The app for field operators
Crews on site already know what to do
The field operator opens the app on their phone and sees the day's jobs. They update the status as they work, so back at the office you watch the work move forward without a single phone call.
- The day's jobs, with customer and address ready to go
- Job status updated straight from the field
- Works on phone and tablet, even on the job site
Ready to bring order to your business?
Request a free, no-obligation demo: we'll show you Toitrack on your real cases and prepare a tailored proposal.