Equipment rental software features
One platform for your entire operation
From asset catalogue to collected invoice, every piece of information is connected. No jumping between separate tools, nothing kept in your head.
All your assets in one catalogue
Toilets, skips, tanks and more: every asset has a category, type and status updated in real time. You always know where you assigned it and to whom.
- Category, type and status for every asset
- Multi-asset map with category filters
- Stop losing equipment in the field
Centralised price list
Set rates for every asset category and type, and choose how each line is priced. When you create a quote, lines fill in from the price list automatically — no prices from memory.
- Daily, weekly and monthly rates
- Price per line: time-based, flat fee, per-intervention or per-unit
- Automatically imported into quotes
- Update the price list and future quotes reflect the change
Quotes in a few clicks
Create a quote with lines from the price list, send it to the customer, and convert it to a job in one click.
- Lines filled from price list, total calculated
- Convert to job without retyping anything
- Quote history per customer
Connected jobs and tasks
Every job is linked to its tasks and to the operators who carry them out: you know what's due today and exactly where you stand.
- Every job's status at a glance
- No more scattered notes and phone calls
- Complete history per customer
Scheduled maintenance
Maintenance rules per job or per asset category: full history and the next due date always visible on the asset's detail page.
- Rule per job or per asset category
- Maintenance history and next due date on the asset's detail page
- No more forgotten sanitisations or service checks
Organised routes and operators
Build delivery and service routes with a start and end depot, and assign them to the right field operators.
- More stops in a single day
- Fewer empty miles
- Clear work for every operator
- Optimiser: calculated sequence and percentage of miles saved in one click
On-site operator view
The operator opens the app and sees the day's tasks, already complete with customer and address, and updates job status as they work.
- The day's route always in their pocket
- Works great on a smartphone
- No more instructions over the phone
Checklist and service report
Photo and outcome are mandatory and checked server-side too; the customer's signature is collected even offline, and the PDF report archives itself.
- Mandatory photo and outcome, checked server-side too
- Customer signature collected even offline, no duplicates
- PDF report with signature automatically archived in Documents
Private area and QR reporting
Two distinct paths: from an asset's QR code, a customer reports an issue with no login required; with their credentials, they instead enter a private area with their full history.
- Anonymous QR reporting, no account required
- Private area with dashboard, order history and documents
- Customer's own assets and upcoming interventions always visible
Numbers and trends
Order volume, orders by status, most active operators, route performance: a clear picture so you decide on data.
- How the work trends over time
- Comparison against the previous period and overdue-credit aging
- Expense register per vehicle, alongside the revenue already shown
- Always-current indicators
- More confident decisions
Built on the real needs of the industry
Toitrack comes from the experience of people who manage deliveries, services and maintenance of site equipment every day. We'll show you how it fits your operation during a dedicated demo, before any commitment.
Want to see it on your own data?
In a demo we'll show you how Toitrack would run your real business and prepare a tailored proposal.